To un-send or recall an already-sent email, open your Sent messages folder and double-click on the email you want to recall. Just learn how to recall an email in Outlook, and you will be well on your way to avoiding embarrassing email mistakes. Outlook’s recall function is wonderful for this kind of situation. There is nothing worse than the feeling of realizing you made a typo or error right after you hit “send” on an email. If you are using a mobile device, remember to set your phone to Sync Mail from the folders that you create so you don’t accidentally miss a message.

For example, you could move all meeting invitations to a “meeting invitations” folder, and then create a rule so that any invitation is automatically sorted into that folder. For example, you might classify messages as “most important,” “to do later,” “external mail,” or “meeting invitations.” Use Outlook to create rules for each incoming email so that it is automatically sorted into a folder that you create for each category of message. You can segment your email by categories that you would deal with differently. An organizational system will motivate you to deal with incoming mail and make it easier to sort through unread messages.

Outlook allows you to organize your email into a system of folders so it is easier to navigate. The best way to start organizing an unruly Outlook inbox is by devising a system of organization.

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